Customs documentation
Keep your customs documentation accurate and in order
We link declarations, permits and supporting documents together and monitor your compliance records. This helps prevent corrections, additional assessments and problems during inspections.
Errors in customs documentation that can cause problems later
Your invoice, packing list, declaration and transport documents contain different product descriptions, quantities or origin details. This creates uncertainty about exactly what you are importing or exporting.
During an audit, you cannot demonstrate what happened to the goods. Customs may correct your declarations and reclaim import duties that were previously suspended or exempted.
You use a procedure such as Inward Processing, End-use or Customs Warehousing, but do not correctly link the related goods movement to your authorisation records.
During an audit, you cannot demonstrate what happened to the goods. Customs may correct your declarations and reclaim import duties that were previously suspended or exempted.
You do not correctly link imported and exported goods, or you submit the periodic accountabilitytoo late. As a result, your records no longer match the declarations made under your authorisation
Customs asks for additional evidence or makes corrections. You then have to investigate old transactions and risk additional assessments.
You do not correctly link imported and exported goods, or you submit the periodic accountabilitytoo late. As a result, your records no longer match the declarations made under your authorisation
During an audit, it becomes clear that the authorisation conditions have been exceeded. Transactions must be corrected and import duties may still become payable. Customs may also reassess your authorisation.
Error-free documentation
Documentation forms the basis of every import and export process. A declaration may be correct in itself, but if the supporting documents do not match, this can lead to questions, delays or corrections afterwards.
Good documentation and administration provide clarity for customs and help prevent problems from only becoming apparent once the goods are already in transit.
Documentation that is correct
Customs documentation involves more than simply entering data. Documents must match the goods, the transport, permits or certificates and the chosen customs procedure. A small discrepancy in the product description, quantity or provenance can already be enough to trigger additional questions or inspections. This leads to delays and extra work afterwards.
When documents are prepared separately or are not recorded consistently, this creates uncertainty. Many companies work with customs permits such as End Use, Inward Processing, Customs Warehousing and AEO. These permits come with conditions, such as monthly or periodic reporting to customs.
If the documentation is not properly maintained, customs may still reclaim import duties during an inspection. This also applies when you import at a 0% rate.
That is why we make sure declarations, permit administration and supporting documents are aligned.
Completely hassle-free
Customs may carry out retrospective audits of declarations and the related administration. If the documentation is not in order, this can lead to corrections or additional assessments. You must be able to demonstrate how a shipment was declared, which customs procedure applies, which duties were paid or exempted, and how the administration has been maintained.
Working with a customs permit therefore involves more than simply submitting declarations. We handle the periodic reporting to customs in the form of a bill of discharge. We also monitor the permitted limits under your permit, so you do not unexpectedly exceed the established quantities. Have you received notice of an audit? We will provide the complete administration in a structured digital format.
Our work process
Correct documentation prevents delays, disputes, and financial risks. We make sure your administration aligns with the practical reality of your goods flow.
Determining
We determine which documentation is required based on the goods, origin, destination, and any authorizations.
Preparing and checking
Documents are prepared and checked for completeness and alignment with declarations and procedures.
Recording and follow-up
The administration is stored in a structured way and remains available for accountability and audits.
Everything arranged for an error-free flow
