Customs documentation
Error-free documentation
Documentatie vormt de basis van elk import- en exporttraject. Een aangifte kan inhoudelijk kloppen, maar als onderliggende documenten niet aansluiten, ontstaan er vragen, vertragingen of correcties achteraf.
Goede documentatie en administratie zorgt voor duidelijkheid richting de douane en voorkomt dat problemen pas zichtbaar worden wanneer goederen al onderweg zijn.
Documentation that is correct
Customs documentation involves more than simply entering data. Documents must match the goods, the transport, authorisations or certificates, and the chosen customs procedure. A small discrepancy in the product description, quantity or origin can already be enough to trigger additional questions or inspections. This leads to delays and extra work afterwards.
When documents are prepared separately or are not recorded consistently, things become unclear. Many companies work with customs authorisations such as End-use, Inward Processing, Customs Warehousing and AEO. These authorisations come with conditions, such as monthly or periodic accountability to Customs.
If documentation is not properly maintained, Customs may still reclaim import duties during an audit. Even when you import at 0%.
That is why we make sure declarations, authorisation records and underlying documents are properly aligned.
Completely hassle-free
Customs can carry out audits afterward on declarations and the associated administration. If documentation is not in order, this can lead to corrections or additional assessments. You must be able to show how a shipment was declared, which procedure applies, which duties were paid or exempted, and how the administration has been maintained.
Working with a customs authorization, therefore, means more than simply submitting declarations. We handle the periodic accountability to Customs in the form of a discharge statement. In addition, we monitor the permitted limits within your authorization so you do not unexpectedly exceed the agreed quantities. If you receive notice of an audit, we provide the full administration in a structured digital format.
Our work process
Correct documentation prevents delays, disputes, and financial risks. We make sure your administration aligns with the practical reality of your goods flow.
Determining
We determine which documentation is required based on the goods, origin, destination, and any authorizations.
Preparing and checking
Documents are prepared and checked for completeness and alignment with declarations and procedures.
Recording and follow-up
The administration is stored in a structured way and remains available for accountability and audits.
Everything arranged for an error-free flow
